Wellbeing Think Tank is committed to protecting the privacy of everyone who interacts with our programs, events, and website. This policy explains what information we collect, how we use it, how we share it, and the choices you have regarding your data.

By engaging with our website, signing up for communications, registering for events, joining our community, or making a purchase or donation, you agree to the practices described here.

1. Information We Collect

The information we collect depends on how you engage with us. We may collect:

Contact Information

• Name

• Email address

• Mailing address

• Phone number (when provided during purchases or donations)

Professional Information

• Employer

• Organization Size

• Job title

Engagement Information

• Event registrations and attendance history

• Number of events attended

• Membership details

• Newsletter preferences

• Purchases and Donations

When you make a purchase or donation through NeonOne, Zeffy or other integrated forms, we may collect:

• Billing address

• Contact information

• Donation or purchase history

• (Payment card details are processed securely by third-party processors and not stored by Wellbeing Think Tank.)

User-Generated Content

• Testimonials

• Feedback voluntarily provided in surveys or forms

  • (All program evaluation surveys are anonymous. We do not collect identifying information in those surveys.)

Media Collected at Events

If you attend our events or summit, you may appear in:

• Event recordings

• Photographs

• Recap videos or highlight reels used for nonprofit reporting and promotion

Website Analytics

• We use Squarespace Analytics and Google Analytics to understand general patterns of website use.

• We do not identify individuals through website visits.

Accessibility or Accommodation Requests

• During event registration or summit registration, participants may request accommodations. These requests are treated as preferences only and are not linked to health diagnoses or stored as health information.

2. How We Collect Information

We collect information through:

• Newsletter sign-up forms

• Membership registration forms

• Event registration forms (Zoom, Squarespace, and embedded NEON CRM forms)

• Donation and purchase forms through NEON CRM

• Photography and video at events

• Testimonials submitted voluntarily

• Website analytics tools

• Social media lead forms.

3. How We Use Information

We use the information we collect to support our mission and serve our community, including:

• Processing event registrations and sending confirmations

• Communicating about upcoming events, programs, and updates

• Managing memberships and community participation

• Processing donations and purchases

• Sending fundraising appeals (only to those who opt in)

• Tracking participation over time to improve program quality

• Conducting internal reporting and analytics

• Using event media for nonprofit storytelling and impact reporting

• Maintaining accurate records as required for nonprofit operations

We do not use your information for targeted advertising.

4. When We Share Information

• We do not sell data and do not share any information with advertisers or unrelated third parties.

• We may share limited information with corporate sponsors unless you opt-out of sharing your information.

5. Data Retention

Unless otherwise required by law, we keep information indefinitely until you request deletion.

This applies to:

• Membership and community records

• Donation and purchase records

• Newsletter subscriptions

• Event registrations

• Event recordings and photographs

• Testimonials

Individuals may request deletion at any time (see Section 8).

6. Where Your Information Is Stored

We store information in secure, reputable platforms commonly used by nonprofits:

• NeonOne CRM

• Squarespace (including Squarespace Email Campaigns)

• Google Workspace (Drive, Docs, Sheets)

• Zoom

• Internal files used for nonprofit operations

These providers maintain their own security safeguards. We do not store payment card information.

7. Cookies and Analytics

Our website uses Squarespace and Google Analytics to understand general patterns of use, such as page views and traffic sources. These tools may use cookies or similar technologies.

We do not use cookies to identify or track individuals.

8. Your Rights

Depending on where you live, you may have the right to:

• Request a copy of the information we hold about you

• Request corrections to inaccurate or outdated information

• Request deletion of your information

• Opt out of emails or communications at any time

We honor these requests regardless of geographic location whenever permitted by law and necessary for nonprofit operations.

To make a request, contact us at privacy@wellbeingthinktank.org

9. Children’s Privacy

Our programs and website are not intended for children, and we do not knowingly collect personal information from children.

10. Updates to This Policy

We may update this policy from time to time. The “Last Updated” date at the top will reflect the most recent changes.

11. Contact Us

For questions about this policy or to make a privacy request, contact: privacy@wellbeingthinktank.org